Whether you’re traveling for conferences, university business, or student trips, navigating travel policies and submitting expenses just got easier. We’ve consolidated several of the most commonly used tools, policies, and forms you need into one streamlined Travel Resource Help Guide.
Top 5 Travel Reminders
- No Airbnb, HomeAway, or Vrbo
These are not considered commercial lodging and are not reimbursable. - Timely Reimbursements
Submit expenses within 10 days of your trip. Delays over 60 days may result in taxable income. - Hotel Tax Exemption in Georgia
Present the Hotel Occupancy Tax Exemption Form when checking into Georgia hotels. - Valet Parking Policy
Only reimbursable if self-parking is unavailable or for valid safety reasons—note this on your expense report. - Choose Cost-Efficient Options
Whether it’s flights, lodging, or rideshares, always choose the most economical option.
Mileage Rates
The GSA recently announced revised rates for calendar year 2025. The following rates are applicable to travel that occurs on or after January 1, 2025:
| Tier 1 Rates | Tier 2 Rate |
|---|---|
| Automobile: $ 0.70 per mile Motorcycle: $ 0.68 per mile Airplane: $ 1.75 per mile | $ 0.21 per mile |
The mileage reimbursement rate policy has been updated on SAO’s website to reflect the 2025 rates. Learn more about the mileage reimbursement rates and policy:
Key Travel Resources
- Georgia Southern Travel Policy
Review our internal travel guidelines - State of Georgia Travel Policy
Stay compliant with state-level requirements - Federal Per Diem Rates
Use the GSA’s per diem tool for meals and lodging - Submit Travel & Expense Reports
Find instructions and tools to submit T&E - Motorpool
Learn how to reserve a University vehicle - Short Term Vehicle Rental
Follow procedures for vehicle rentals and accident reporting.
Need additional help? Contact: accountspayable@georgiasouthern.edu
Travel Forms
Commonly used forms available for quick download: